Standard Operating Procedures

Individuals employed and/or funded through the West Virginia Clinical and Translational Science Institute are expected to read and follow the organization's Standard Operating Procedures (SOPs). SOPs will be reviewed annually and updated as needed. Notice of updates will be communicated to the appropriate groups. Staff and leadership will be asked to provide acknowledgement that they have read and understand all SOPs. In January of each year, WVCTSI leadership will determine if new SOPs need to be developed. 

Finance and Research Administration

Procurement and Purchasing

Budget Modification Requests

Offer Letters

Contracts and Agreements

No Cost Extensions

Cost Transfers

Pilot Grant EAC and NIH Approval Process

Change in Compensation and/or Effort

External Grant Proposal Submission 

Human Subject Payment



Conference Room Scheduling and Usage


Onboarding and Offboarding


CTR Award Citation

Leave of Absence

Education/Professional Development

Education Programs Management

Seminar Planning

Research Scholars

Community Engagement

WVPBRN Membership

WVPBRN Project Submission

Project ECHO

ECHO Membership

ECHO Case Submission


Standard Operating Procedures Review Form